When it comes board member remote voting to voting on important issues, it’s essential that board members be able to participate regardless of whether or not they’re physically present. Online voting is becoming increasingly popular with boards. To be successful, you must have the right procedures and rules for electronic meetings.
Traditional voting methods involve raising hands or declaring ‘yes’ and ‘no’ in person during a meeting, via videoconference, over the telephone or through a written agreement that is unanimous. Many organizations also use board management software that permits streamlined electronic voting with high security. The voting via email isn’t secure and it can be difficult to get your board members to respond in a timely manner.
If you wish for your board members to be able take part in your remote voting it is essential that they are allowed to vote at a time that is convenient for them. If you’ve got the right technology, you can allow your board members to vote with their personal devices.
To ensure that you’re providing your members with a secure and safe environment, you should use a board portal secured to protect sensitive information. It is also recommended to use an application that allows members to determine who is able to view their votes, and who can see the votes of other participants. This helps to mitigate the risk of inappropriate or malicious conduct by people who are not part of your company.